Wedding Planning & Coordination
The best sign of good planning is that the couple never sees the scramble behind it. We give you one steady person to ask, one timeline for the whole team, and clear next steps as the wedding gets closer. For coordination, we step in during the final weeks, confirm the vendors, clean up the timeline, collect the loose ends, and run the ceremony and reception on site. Full planning starts earlier and adds venue and vendor help, budget tracking, and someone keeping the whole job moving. Your coordinator has Apogee's full event team behind them, so problems are handled quietly and you still feel like you are at your own wedding.
What your coordinator actually does
Vendor wrangling, 4 to 6 weeks out
We contact your caterer, florist, venue, and officiant, confirm every detail, and build one timeline everyone works from.
A timeline that actually holds
When Apogee also runs your DJ, photography, or photo booth, there are no vendor gaps. Your team already knows each other and works from the same sheet.
Ceremony and reception direction
Processional lineup, ceremony cues, grand entrance, toasts, cake, send-off. Every transition called on time.
On site all day
From venue setup through the last dance. You will not field a single vendor question on your wedding day.
Problems you never hear about
A vendor running late, a missing boutonniere, or a slipping timeline should never become the couple's job. Your coordinator solves it quietly, with Apogee's event team ready behind them.
Full planning adds the rest
Venue sourcing, vendor picks from our Oregon network, budget tracking, and step-by-step planning from the day you book.
You plan it, we run it. We step in 4 to 6 weeks out, confirm every vendor, build the timeline, direct the rehearsal, and run your whole day on site. Includes up to 20 hours of our time.
Book coordinationWe're with you from the day you book. Venue sourcing, vendor picks, budget tracking, and step-by-step planning, then the whole wedding day run on site. Everything in day-of coordination, with up to 40 hours of our time.
Book full planningFull planning plus wedding DJ, any photo booth all six hours, all-day photography, and a full film with drone. One contract, one shared timeline. Saves $1,935 vs booking separately.
See the package →Day-of coordination or full planning?
| What you get | Day-of Coordination$2,445 | Start-to-Finish Planning$5,445 |
|---|---|---|
| When we start | 4 to 6 weeks out | The day you book |
| Our time included | Up to 20 hours | Up to 40 hours |
| Extra time after that | $100/hr | $100/hr |
| Venue sourcing | Not included | Included |
| Vendor recommendations | Not included | Included |
| Budget tracking | Not included | Included |
| Step-by-step planning | Not included | Included |
| Vendor coordination and management | Included | Included |
| Personal consultations and meetings | Included | Included |
| Design meeting | Included | Included |
| Site map | Included | Included |
| Master timeline | Included | Included |
| Rehearsal direction | Included | Included |
| Ceremony checklist | Included | Included |
| One person in charge all day | Included | Included |
What clients say
“Highly recommend working with Apogee. We are very busy and had little time or energy, but wanted the wedding of our dreams. They made it happen with little help from us. They offer all the services you may need.”
“Super flexible when things changed in the schedule. Did a great job with announcements so no one missed a thing.”
“Having worked on many events with Apogee Events, I can say that their performance is top of the line. The staff is professional, easy to work with, and present great ideas for room design, music selection, and Emcee services. Their photo booths are easy to use and produce excellent quality photos, videos, and memories.”
Choose the amount of help you actually need
Coordination and full planning solve different problems. We define the handoff early so nobody thinks someone else is handling the work.
Choose coordination or full planning
We learn what is already booked, what is still open, and whether you need a final-month handoff or help from the start.
Put every vendor in one plan
Contracts, contacts, load-in needs, payments, ceremony details, and open questions are gathered in one working file.
Build the real timeline
We place setup, photos, transportation, dinner, speeches, dances, and vendor needs into a schedule people can follow.
Confirm the team
We contact vendors, lead the final walkthrough and the rehearsal, and close the gaps before the wedding.
Run the day
Your coordinator handles arrivals, cues, questions, changes, and the quiet problems you should not have to see.